Vendor Application

20th Season

Historic Arts Presentations is proud to present the 20th Annual White Hart Renaissance Faire, located near Hartville, Missouri. This year's faire will take place on June 14, 15, 21, 22, 28, 29 of 2025.

Our experienced staff, led by Di Johnson-Taylor, has over 30 years of experience producing and directing theme events. We have been working tirelessly for the past several years to plan and execute a professional layout for a permanent Renaissance village. The village of Hart Grove will host the faire and the time period will be set in the year 1565 during a progress by Queen Elizabeth I and her court for her annual visit to our fine village.

Set on 100 acres of lush oak and hickory forest, the faire will transport you back to the good old days of Renaissance festivals. Our emphasis is on plenty of first-class, non-politically correct interactive entertainment, as well as fine food and first-quality hand-crafted goods. Last year, our attendance was 3,000 for the run of show.

This year, the faire will mainly feature tent setups, with the exception of those vendors who wish to start erecting permanent booths. We provide free overnight dry camping for those participants who need it. Additionally, we are working on several other themed events to be produced by Historic Arts Presentations, so keep an eye on our website for updates.

If you're interested in being a part of our exciting renaissance fair, you will find all the necessary registration and information on this page. Please note that due to space limitations, we are only able to accept a limited number of reenactment groups and vendors each year. Please include photos of your items and booth with your application. Check our Booth Design Page for guidelines on setting up your booth.

If you need further assistance, you may call 417-241-8088 or email us at whitehartfaire@gmail.com.

Our mailing address is Historic Arts Presentation, 5651 Highway F, Hartville, MO 65667.

General Information

Dates: June 14, 15, 21, 22, 28, 29 of 2025

Hours: Gates open at 10 am and close at 6 pm for the public.

Location: 5651 Hwy. F, Hartville, MO. 65667

Located on beautiful, wooded acreage outside of Hartville, Missouri with ample parking and overnight primitive camping for cast, crew, vendors and entertainers only.

Booth Space: 12ft. x 12ft. This includes all ropes and displays. Additional Space available upon upcharge and request of 50% per additional 12x12 of base rates (We provide some leniency to period canvas tents for their ropes long as we know ahead of time.)

Fee Structure (based on first 12x12 per weekend)

Space Type	1 Wkend	2 Wkends	All 3
Artisan	80	150	210
Reseller	90	170	250
Food Vendor	125	225	300
Games	50	100	150

Fee Examples.

-Jen has a 20x10 Carport Style pavilion that does not have stakes extending beyond one foot in each direction. Jen's overall footprint is 22x12. Jen's booth space would effectively be two 12x12's at $120 per weekend ($80 for initial and $40 for the second 12x12.) If Jen's space with ropes and displays extended to 22x16 we would consider her to be taking up to 3 spaces for a total vendor fee of $160 per weekend ($80, $40, $40).

-Joe has a period canvas tent that is 20 wide by 10 deep with ropes that extend at least 3 more feet on each side front and back. This makes Joe's effective footprint 26x16, we would consider this to fall as two 12x12 spaces because of his period canvas tent rope requirement. Joe's vendor fee would be $120 ($80 for the first 12x12 and $40 for the second 12x12.)

Cleaning deposit: This is an additional deposit due at arrival in either cash or check form from from 1st time vendors or vendors that failed to follow guidelines in previous years. $25 per weekend. This will be returned back to each vendor at the close of weekend as long as the areas of their booth is cleared of trash and debris. Vendor trash must be placed in the large dumpster on site and not in the patrons trash receptacles.

Payment:

Fees for your booth space are due by April 1th, 2025. Payments received afterwards may be subject to a $25 Late Fee.

Set Up and Tear Down:

Set up will be allowed as soon as vendor fees are paid (or deposit) for those who wish to start on a permanent booth.

Locations of booths will be on a first-come, first-paid basis with all disputes and final locations decided by management.
Non-permanent setup will begin one week before the opening date.
Tear Down must be completed by June 30, 2025.
Vehicles will be permitted in the village during set-up and tear down.
Backstage areas must be cleared of vehicles 1 hour (9am) before gates open (10am) and will be allowed back after patrons have exited the faire (approximately 6:15pm) for the night.
Bring handcarts or dolly.

Booth Design:
Get inspiration from movies based on 1400s--1700s and design your booth to complement your wares.
Use materials that are of Planet Earth, not man-made artificial material.
Steel, aluminum, and PVC pipe covered with burlap bags are acceptable, but no PVC pipes painted.

Pop Up's are acceptable but highly recommended that you make effort to disguise in a more Renaissance Manner. (Tapestries/Cloth Covering/Burlap)
See More Information and Examples on Booth Design Page

Important Information

Fire Safety:

All booths that need electricity or fire must have a fire extinguisher and meet fire safety requirements.

Prior approval by safety staff is required for fires in booths, encampment areas, and demonstration areas.

Campfires in the camping village are allowed only in properly cleared fire rings and must be approved by a safety crew member before lighting.

Complimentary Tickets:

All vendors will receive 4 complimentary tickets per weekend to be used at their discretion.

Contact Information:

For questions, please contact Michelle Tongyai, General Manager, via phone at 417-241-8088, through the White Hart Renaissance page on Facebook, or by email at whitehartfaire@gmail.com.

Office hours are Monday through Friday, 9am to 5pm.

Payment Information:

Via Online Invoicing or checks/money orders payable to Olive Johnson.

Rules and Regulations for Participation at White Hart Renaissance Faire events

Dress Code and Theme

All participants are required to dress in costumes that are appropriate for the period between 1550-1600. The Renaissance faire aims to provide a historical and immersive experience for attendees. Vendor booths should also be themed to suit an English country village circa 1550-1600.

Weapon Policy

For the safety of all participants, all weapons must be sheathed and peace bound at all times except during live steel performances approved by the production company. Disorderly conduct will not be tolerated and will result in immediate expulsion from the fair.

Liability and Security

All participants agree to indemnify, defend, and hold harmless Historic Arts Presentations and the White Hart Renaissance Faire, as well as their sponsors, officers, employees, and agents from any loss, theft, damage, or injury that may occur during the event. Security will be provided for the vendor's booths and encampment areas starting at 7:00 AM on June 14, 2025. However, the fair and its sponsors will not be responsible for any loss, theft, or damage.

Alcohol and Controlled Substances

Minors under the age of 21 are strictly prohibited from consuming, handling, or purchasing alcoholic beverages. Under no circumstances are controlled substances allowed on the fair site. Anyone found with controlled substances will face immediate expulsion and/or arrest.

Cleanliness and Photography Policy

All facilities used by participants must be left in a clean, safe, and orderly condition upon the completion of the fair. Failure to do so will result in the loss of the cleaning deposit and/or the invitation to participate in future fairs. Participants agree to be photographed and/or filmed by the camera crew for publicity and historical record purposes. Each participant releases all rights to such materials.

Miscellaneous Rules

All modern tents must be taken down or hidden from public view by 9:00 AM on Saturday and Sunday. Anyone needing electrical power must make arrangements with HAP for hook up and fees. Cooking must be done on propane or charcoal grills, and no open flames are allowed on the site except in approved fire rings. Vendors and encampments must have fire extinguishers at all times. There is NO SMOKING or VAPING on the streets or booths during the fair's public hours of operation, and those who need to smoke should do so in one of two backstage area. Food and beverage vendors are responsible for obtaining a temporary health permit from the Department of Health.