Vendor Application (Fall 2024)
The Goblin King's Haunted Trail
The Feast of the Goblin King

Welcome to the 2024 application page for vendors interested in participating in The Feast of the Goblin King and The Goblin King's Haunted Trail at White Hart Renaissance Faire. We are thrilled to invite artisans, craftspeople, and food vendors to apply for a spot at these enchanting events.

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Event Details:

• The Goblin King's Haunted Trail: October 4, 5, 11, 12, 18, 19 of 2024 from 6p to Midnight (Friday and Saturdays)

• Feast of the Goblin King: Saturday, October 26, 2024 from Noon to 9p

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Why Participate? Join us to showcase your products or culinary delights at our themed events that attract a diverse audience eager for unique, quality experiences. Our events are marketed extensively, ensuring high visibility and foot traffic.

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Vendor Opportunities: We offer a variety of booth sizes and locations to fit different needs and budgets. From artisan crafts to gourmet food, our Faire provides a vibrant marketplace for all types of vendors.

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Application Process:

1. Read the Vendor Guidelines: Ensure you meet all requirements and understand our event's theme and expectations.

2. Complete the Application Form: Fill out the detailed application form below. Please be thorough in describing your offerings and experience as we try not to saturate our marketplace with too many of the same products.

3. Submit Required Documents: Attach photos of your products, booth setup, and any necessary health or safety certifications.

4. Payment of Fees: Upon acceptance, vendor fees must be paid in full to secure your spot. Details on fees and payment options will be provided with your acceptance notification.

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Vendor Type and Fee Summary:

• Artisan/Crafter Vendors. Defined as having at least 75% of your product being crafted and/or designed by the owners of the booth. Rates for Feast is $40 per 12x12 and $10 per day of Haunt.

• Reseller Vendors. Defined as more than 50% of your product is bought from someone to resell. Rate for feast is $45 per 12x12 and $12 per day of Haunt.

• Food Vendors. Selling of any kind of food or drink product made onsite or offsite. Full menu must be approved by management with application, additions to menu maybe accommodated. Rate for feast is $50 for a 12x12 space for the Feast and $15 per day of Haunt. (We recommend no more than 4 items per 12x12 spot)

• If you would like to reserve a specific spot within our faire grounds and have not built a permanent building we reserve the right to charge $25 for preferred placement on a first come first served basis. 

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Selection Criteria: Selection will be based on product quality, uniqueness, booth presentation, and alignment with the event's theme. Preference is given to handmade and artisanal goods.

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Important Dates:

• Application Deadline: October 1st (Application after this date may receive an additional surcharge to work you into our event space)

• Notification of Acceptance: We will begin approving vendors applications on July 15th, and will strive to provide weekly approvals updates as we receive applications.
   

Terms and Conditions: Please read the terms and conditions carefully before applying. These include setup and takedown times, cancellation policies, and other essential details to ensure a smooth and successful event.

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Thank you for your interest in being a part of The Feast of the Goblin King and The Goblin King's Haunted Trail. We look forward to potentially welcoming you to our magical vendor community!

General Information 

Location: 5651 Hwy. F, Hartville, MO. 65667

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Dates & Times: Haunted Trail (Oct 4, 5, 11, 12, 18, 19 Setup completed By 5p; Feast October 26 Setup Complete by 11a.

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Booth Space: 12ft. x 12ft. This includes all ropes and displays. Additional Space available upon upcharge and request at 50% of rate we provide some leniency to period canvas tents as long as we know ahead of time. 

​​Feast of the Goblin King Fees for initial 12x12 (50% per additional):

• Artisan/Crafter Vendor: $40.00

• Reseller Booth: $45.0

• Food: $50.00

• Carts: $25.00 

• Games: $25.00

• Historical Demonstrators with booth: $30.00 per space(Negotiable)

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Fee Examples.

-Jen has a 20x10 Carport Style pavilion that does not have stakes extending beyond one foot in each direction. Jen's overall footprint is 22x12. Jen's booth space would effectively be two 12x12's at $60 total ($40 for initial and $20 for the second 12x12)

-Joe has a period canvas tent that is 20 wide by 10 deep with ropes that extend at least 3 more feet on each side front and back. This makes Joe's effective footprint 26x16, we would consider this to fall as two 12x12 spaces because of his period canvas tent. Joe's vendor fee would be $60 ($40 for the first 12x12 and $20 for the second 12x12.)

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​​Haunted Trail Per Day Refundable Fees:

• Artisan/Crafter Vendor: $10.00 per day

• Reseller Booth: $12.00 per day

• Food: $15.00 per day

• Carts: $5.00 per day 

• Games: $10.00 per day
  We will require payment for all days of the Haunted Trail that you would like to vend, Space is extremely limited. You will receive you vendor fees back for each day of the Haunt that you attend and vend. 

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Payment: Due within 14 days of receiving the letter of acceptance. We will not hold you place without payment or deposit. (Late fee of $20 may apply if paid after that)

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Set Up and Tear Down:

• Set up will be allowed as soon as registration is complete for those who wish to start on a permanent booth.

• Locations of booths are assigned by management on a first in basis to improve the overall experience of the faire. Your Haunted Trail location and Feast location may not be the same spots as the Haunted Trail will have limited space open. 

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Booth Design:

• Get inspiration from movies based on 1400s--1700s and design your booth to complement your wares.

• Use materials that are of Planet Earth, not man-made artificial material.

• Steel, aluminum, and PVC pipe covered with burlap bags are acceptable, but no PVC pipes painted.

• See More Information and Examples on Booth Design Page